Obtaining Civil Documents in Ukraine
Please be advised that in order to obtain an original or copies
of civil documents (including birth, marriage, divorce, death,
and education records) on file in Ukraine you should submit
a completed copy of the attached questionnaire
(see an English translation here)
directly to the ARCHIVES in Ukraine (the addresses
of archives are available here).
In this case the Consulate General of Ukraine
in Chicago will inform you about he results of these requests.
Note:
A request is accepted only if the information provided on the
questionnaire is supplied in full and exact detail in the Ukrainian
language.
In order to request the documents from Ukraine the persons residing
in our Consular
District can also apply to the Consulate
General of Ukraine in Chicago in order to arrange the necessary
request to Ukraine. In this case you should submit 3 (three)
notarized completed copies of the attached questionnaires
to the:
Consulate General of Ukraine
10 East Huron Str.,
Chicago, IL 60611.
Note: The Consulate General
of Ukraine in Chicago will accept a request only if the information
provided on the questionnaire is supplied in full and exact detail
in the Ukrainian language.
FEES (not refundable):
|
$10
application fee
|
plus a
consular fee
of:
|
$40
|
for a document search.
|
It must be paid in advance and should accompany the search request.
The Consulate accepts processing fees only in the form of money
orders made out to the order of the Consulate General of Ukraine
in Chicago.
Cash, credit cards, personal or company checks are not accepted.
Note:
There is no expedited service!
Instruction on requesting
the documents from Ukraine
certifying the registration of civil state acts
In order to confirm facts that are subjected to registration
authorities of civil state properly certificates references with
basic data about a person are issued by these authorities.
1. Secondary (Repeated) certificates are issued to the persons,
on whom names the civil state acts are registered, and secondary
birth certificates of children can be issued only to their parents
or adopters. The secondary birth certificates for children under
18 years of old, can be issued to their guardians, and administration
of child houses, where the children are being brought up. Persons
16 years of age can be given the secondary certificates upon their
passport.
The person deprived of parents' rights can not be given secondary
birth certificates of children. On issuing a secondary birth certificate
the data about the parents are given in full accordance with the
registration data of the birth act.
The secondary death certificates can be issued only to relatives
of the deceased (children, including adopted ones, spouses, brothers
and sisters, grandparents of deceased).
Family relation should confirmed by official documents.
2. The secondary certificates of marriage which has been terminated
can not be issued. In this case upon request of applicants the
special certifying paper is issued.
3. The papers certifying the registration of the civil state
acts are issued to the persons on whom a corresponding act is
registered. Besides, the papers certifying birth, marriage, divorce,
changes of a family name, a given name, patronymic name of the
acts of the civil state are given to relatives on direct upgoing
and downgoing lines as to as adopters and guardians.
4. In application for issuing secondary certificate should be
noted: family name, given name, middle name and address of applicant;
family name, given name and middle name of the person, for whom
name the certificate is requested; type of requested certificate;
when and by which organ of registration of civil state act has
been registered; aim of request of the secondary certificate is
requested.
If the birth certificate is requested full names of the parents
should be indicated. If the marriage or divorce certificate is
requested the name of the spouse should be indicated.
Requesting of the documents,
which are not within the competence of the Consulate General of
Ukraine in Chicago
All questions concerning an additional sum, forced labor during
compensations for compulsory works during the World War II are within
the competence of the Ukrainian national fund "Vzayemorozuminnya
ta prymyrenya" ("Mutual Understanding and Appeasement").
Ukrainian national fund "Vzayemorozuminnya
ta prymyrenya"
Address: 1/12, Baseyna, Kyiv, 252004, Ukraine
Tel.: +380 (44) 224-65-55, 224-43-19)
If there is no data in archives concerning forced labor or staying
in concentration camps in Germany, you should apply to Search Service
of the National Society of Red Cross in order to arrange the request
to International Search Service.
Search Service of the National Society of Red
Cross
Address: 30, Pushkinska Str., Kyiv, 252004, Ukraine
The people can apply directly to International Search Service
in Germany.
International Search Service in Germany
Address: Internationaler Suchdienst, 5-9, Globe
Allee, 34444 Arolsen, Bundersrepublik Deutschland
The persons who have been brought to Germany during the World
War II from the territory of Poland may apply directly to Polish
establishments in order to obtain necessary documents:
- Buiro Informacji i Poszukiwan;
- Archiwum Glownej Komisji Badania Zbrodni p-ko Narodowi Polskiemu.
Buiro Informacji i Poszukiwan
Adress: 14, Mokotowska St., Warszawa PCK 00-640,
Poland
Archiwum Glownej Komisji Badania Zbrodni p-ko
Narodowi Polskiemu
Address: 127, Solidarnosci Av., Warszawa IPN 00-898,
Poland
The additional information about the procedure of obtaining the
compensation from the Federal Republic of Germany for forced labor
works can be received from the bars of "Ukrinyurkolegiya" Ukrainian
Foreign Bar Association, which, according to the information in
possession of the Ministry, are dealing with solving such problems
and have necessary experience.
"Ukrinyurkolegiya"
Address: 2a, Zolotovoritska St., Kyiv, 252034,
Ukraine
Tel.: +380 (44) 234-52-08, 246-53-90, 246-5391,
246-53-92
Concerning questions of the resettlement in 1945-1946 according
to the Agreement between Ukraine and Poland you should apply to
the Ministry of Labor and Social Policy of Ukraine.
Ministry of Labor and Social Policy of Ukraine
Address: 28, Pushkinska St., Kyiv, 252004, Ukraine
Tel.: +380 (44) 224-10-70
With the issues of searching the disappeared citizens, searching
the relatives, establishing the places of burial the Search Service
of the National Society of Red Cross is dealing.
Search Service of the National Society of Red
Cross
Address: 30, Pushkinska St., Kyiv, 252004, Ukraine
If applying
by mail, a return self-addressed prepaid express envelope is required.
When there is no enclosed such envelope, the documents will be
kept at the Consulate, without charge, for personal pick-up, or
returned by regular mail.
Requesting of the documents, which are not within the competence
of the Consulate General of Ukraine in Chicago
